How to Request Fire Incident Reports from Hampshire Fire and Rescue Service If you need to obtain fire incident reports from the Hampshire Fire and Rescue Service, follow these straightforward steps for a seamless request process: 1. Visit the Official Website: Start by navigating to the Hampshire Fire and Rescue Service’s official website. This is your primary resource for information and forms related to fire incident reports. 2. Locate the Reports Section: Look for the section dedicated...
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If you have been affected by a fire or emergency incident that the Hampshire Fire and Rescue Service responded to, you may be eligible to obtain various types of incident reports. These reports can provide valuable information regarding the circumstances surrounding the event.
The process is structured in tiers depending on the depth and detail of the report you require.
Types of reports available
Hampshire Fire and Rescue Service offers three tiers of reports, each serving different purposes and audiences. Understanding these tiers can help you determine which report aligns with your needs.
Tier 1: Confirmation of attendance
The first tier is a simple confirmation of attendance email. This report is readily available without any charges and includes essential details such as the incident number, the timing of the initial emergency call, and the exact location where firefighters were dispatched.
This report is accessible to anyone with a legitimate interest in the incident.
Tier 2: Incident report
The second tier is more comprehensive and is referred to as an incident report, commonly known as a fire report. This document is generated automatically through the Fire and Rescue Services Data Platform (FaRDaP) whenever a call is attended. However, it is restricted to individuals who can prove ownership, residency, or insurance related to the affected property or vehicle. A fee may be charged for this service, depending on the specifics of the request.
The incident report offers critical information, including the extent of damage, where the incident originated, how the fire was discovered, and a preliminary assessment of the fire’s cause. It is important to note that this cause is derived from predefined categories set by the Ministry of Housing, Communities and Local Government and does not represent a detailed investigative conclusion.
Tier 3: Fire investigation report
The final tier is the fire investigation report, which is produced by qualified experts conducting scientific analyses of the fire. Such reports are generated under specific circumstances, particularly in cases involving fatalities or when requested by law enforcement for investigative purposes. This detailed documentation includes an overview of the incident, a description of the damages, the area of origin, the cause of the fire, and insights into its development.
Due to the sensitive nature of these reports, they are typically not made publicly available and are provided primarily through insurance companies upon request and at a cost.
Steps to request a report
To initiate a report request, you can either complete an online form or send a letter to the Hampshire Fire and Rescue Service Headquarters. It is crucial to note that only individuals or organizations with a legal interest in the report will be granted access, such as property owners, legal representatives, or insurance agents.
Your request must include your full name, contact information, proof of your connection to the affected property, and a detailed explanation of your need for the report. Additionally, providing information about the incident, such as the date, time, and address, will facilitate the identification process.
Processing your request
Upon receiving your request, the Hampshire Fire and Rescue Service aims to respond within one week. This response may include an acknowledgment of your request, a request for additional information, or the information you have requested. Keep in mind that a complete internal record of the incident must be finalized by the attending crew before any information can be released, which can take up to two weeks.
Hampshire Fire and Rescue Service offers three tiers of reports, each serving different purposes and audiences. Understanding these tiers can help you determine which report aligns with your needs.0
Important considerations
Hampshire Fire and Rescue Service offers three tiers of reports, each serving different purposes and audiences. Understanding these tiers can help you determine which report aligns with your needs.1
Hampshire Fire and Rescue Service offers three tiers of reports, each serving different purposes and audiences. Understanding these tiers can help you determine which report aligns with your needs.2
